Small conference room size guidelines can vary depending on a few factors. Generally, a small conference room will range between 150 and 200 square feet to comfortably accommodate your team. However, small conference room sizes aren’t the same across the board, as your team size and table size will determine your required space.
The challenge with small conference rooms is finding the best feet of space for your essential materials. Organization is critical to ensuring successful meetings and cultivating collaborative spaces for your team. In contrast to large conference rooms that range up to 500 square feet, small conference rooms have the added challenge of finding proper storage for their items without making the room feel claustrophobic and stuffy.
Today, ABE will explore some organizational tips for properly utilizing your conference room. With the right organization system in place, your office furniture, supplies, and decorative items will work together seamlessly to promote a culture of collaboration and efficiency.
Small Conference Room Space Planning & Design
The design of a conference room is the foundation on which you build your organization system. ABE furniture installation experts are big on strategically placing office furniture and storage in your office so you can create a functional and collaborative meeting room space. Functionality boosts productivity, as strategically planned office layouts can ensure your team can move freely throughout the conference room and focus on more mission-critical tasks.
Furniture Sizing
When designing your small conference room layout, it’s critical to ensure you are choosing the proper size guidelines for your desk, chair, and other furniture. As we know, furniture takes up a lot of space in offices. So, it’s essential that the furniture you invest in meets your team’s size requirements and does not fill the entire room.
For example, if you are working with a 150-square-foot conference room, you don’t want to invest in a large conference table. In this scenario, the large conference table will take up too much space and minimize opportunities for improved functionality. Instead, it would be best to invest in a smaller office table that is flexible enough to fit in various locations in your office should you find the need to re-arrange your office layout.
Your chairs and storage units should also be sized to match your room guidelines. Storage and filing cabinets can be more forgiving, as they tend to take up more vertical space than horizontal. Still, ensuring that your storage solutions are minimally distracting is vital to conducting productive meetings and enhancing the overall aesthetic feel of your conference room.
As for chairs, there is more flexibility to find chairs that balance comfort and functionality. ABE has an impressive portfolio of office chairs, from executive black leather chairs to more functional everyday chairs made from sustainable and durable materials. Incorporating a mix of chairs that complement each other, and the aesthetic goal of your office is a great place to start. The goal is to find flexible chairs to meet diverse and flexible seating arrangements.
Consider Multifunctional Pieces
Space is precious in small conference rooms, so investing in furniture that has multifunctional capabilities is one of the most effective ways to save space. For instance, a conference desk with compartments for storage capabilities can ensure easy access to essential tools and materials. Incorporating this feature can eliminate the need to install additional storage shelves, units, and compartments.
Additionally, investing in adjustable chairs that accommodate a diverse mix of body types is crucial for employee comfort, satisfaction, and comfortability. Businesses want their employees to feel supported to do their best work, and incorporating chairs that are easy on the body is a fantastic way to show care for your staff.
Video conferences are becoming a staple in offices globally with the rise of hybrid and remote teams. Incorporating a mounted monitor or screen for video conferences is a step in the right direction toward innovation. A multifunctional screen that allows you to share important slides and information with your in-person team is also a better way to cultivate multifunctionality in your day-to-day business operation.
Leveraging Technology for Better Organization
Modern offices are rapidly becoming digital, so leaning on technology to help manage and organize your small conference room is an excellent option. Businesses can boost productivity and efficiency in small conference rooms with innovative solutions. Wire cable management is a great example, as converting to an automated system can help ensure these wires are tucked away, allowing limited distraction.
Additionally, investing in document management services from a print and office technology provider like our parent company, BDS, can simplify the document-sharing process for critical documents and sensitive data. Instead of staff printing out these documents and sharing them physically with their teams, they can easily share their screens and discuss any important information with the help of a monitor.
Finding a balance of organization between technology and physical space, organizational tools will cultivate a strong sense of efficiency and productivity. Investing in these strategies will help your small conference room elevate its organization to the next level and allow for more streamlined processes, important discussions, and insights for your business.
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