A workplace print policy is a business leader's first line of defense when it comes to high printing costs. Check out these tips to begin establishing an organization-wide print policy today!
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Default to savings. Modern office equipment is designed with savings in mind. Default options include cost-saving settings like automatic duplexing, draft modes, and black-and-white printing.
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Color printing. If everyone in the organization has access to color printing, you're spending too much. Limit color printing to specialty areas like marketing to watch costs go down.
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Unnecessary printing. Did that staff member just print a five-page web article complete with multi-colored ads? Establishing a print policy is your first line of defense when it comes to unnecessary and wasteful printing habits.
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Personal printing. That web article we just mentioned may have been justifiably work-related, but that graduation party invitation? Not so much.
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Ad hoc purchasing. Who is authorized to purchase supplies like toner and paper? And what about office equipment? If it's okay for a staffer to hop in his car and head to the nearest big box office equipment store for a desktop printer, you'll want to address that in your print policy.
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High print volumes. Not sure how much your company printed last month? Your office equipment provider can help uncover the number along with other metrics to reveal the cause of high print spending. They'll also provide actionable solutions like Rules Based Printing to slash print-related waste in every department.
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Service calls. Al's All Star Office Equipment Repair may be the first guy on the list, but does he provide the best service? If your staff doesn't know who you want them to call, they might just call Al.
Save money and time with one trusted source for all of your office equipment purchases and service calls. Contact us at American Business Equipment to optimize your workplace today!